Meeting workflow

Use Littlebird across the meeting

Littlebird can help before, during, and after a meeting: gather the background, capture the conversation, then turn it into follow-up.

Think of the workflow in three parts: prepare, record, and follow up.

Part 1: Prepare

Instead of searching through your inbox or Slack history 5 minutes before a call, let Littlebird assemble the context for you.

How to do it

Since you’ve already connected your Calendar, Littlebird knows who you are meeting. Before your next call, try these prompts:

The refresher

The agenda builder

To save time, open More suggestions and search for a prep prompt. Select one, then tell Littlebird who you are meeting.

After Littlebird creates the briefing, tell it what to add or change. For example:

Select the Star icon to keep the Chat in your favorites, then rename it Call prep so it is easy to reuse.

Littlebird will remember the opening prompt, and you can use this thread going forward as your go-to chat for call and meeting preparation.

Next time you have a call, open this chat and send:

Part 2: Record

The best way to be present in a meeting is to stop worrying about taking notes. Littlebird’s Meeting Notes feature captures the audio and transcript so you can focus on the conversation.

How it works

Littlebird gives you two easy ways to capture a meeting, ensuring you’re always in control.

Option 1: The automatic prompt

A few minutes before any event on your calendar, Littlebird will automatically display a small pop-up asking if you’d like to record the upcoming meeting.

Select Join Meeting, and Littlebird will be ready to capture the conversation when it begins. You can configure the reminder timing in Settings.

Option 2: Manual recording

You can also open Meeting Notes and select + New Note to begin transcribing.

Once the meeting is over, you’ll see a Summary output you can review and edit:

Part 3: Follow up

You just finished a 45-minute strategy session. It was productive, but long, and now you need to send a summary to the team.

Use the transcript and summary to prepare the follow-up while the conversation is still fresh.

The workflow

1. Summarize: Immediately after the recording ends, open a new chat:

2. Draft: Ask Littlebird to write the email in the same thread:

3. Verify: Read the draft, make any small tweaks, then copy it into your email.

Alternatively, open More suggestions and look under Drafts for a follow-up email or meeting summary.

Star the thread if you want to reuse the same summarize, draft, and verify workflow after future meetings.